Admin Clerk, Dietary

• Manages and implements CATRION systems to ensure that processes are followed.
• Maintains adequate staffing levels and rosters in accordance with the labour budget.
• Complete paperwork in timely and efficient manner
• Meets with site staff on a regular basis.
• Gather data, compiles information, and prepares reports.
• Develop and maintain recordkeeping systems and procedures.
• Responsible for all administration to include staff records, name lists, Organizational charts, leave administration
• Raise recruitment requests for replacement staff when staff resigns, being terminated, and not return from leave.
• Keep a PRF register.
• Inform Camp bosses and Site managers well in advance of staff movements.
• A week in advance inform all staff that flight tickets, cash advances are ready.
• Update master file base on daily staff movement. Specifically mention if employee is Replacement/Reliever
• Email camp boss 10 days before the employee goes vacation/exit from the company with all the ticket information and salary details.
• Prepare Own Staff and TF break down in every site. Record and update all employees’ vacation plan.
• Forwarding relevant documents (RF, Bank Inquiries, Tickets flight, iqama, and others) to the necessary persons for action.
• Prepare clearance paper for employee. Collect present time sheet of employee from site. Prepare current time sheet base on office format and take approval from RM/OM. Attach previous time sheet.
• Coordinate with various trainers to provide training schedule when available.
• Ensure all employees are aware of the training schedule and has all the necessary documents.
• Staff adhere to H2S training requirements.

• Prepare training materials and visual aids for FF, CPR & FA trainer.

  Look for alternative replacement for employees going for vacation or exit. Prepare feasible replacement and/or swap for employees on emergency cases

• Updating the locations organizational chart based in management approval.

• Prepare RF-Recruitment to replace employees went on exit. Prepare RF-Increments, Transfer, Promotions. All RF should be approved by OM/RM before send to HR and Jeddah office.

• Track all RF forms movement and approvals.

• Verification of cost centre of all employees and preparation cost centre changes based on current staff list in master file.

• Receiving of evaluation and annual appraisal.

• Handling monthly meal estimation.

• Manage staff under control effective and as directed by your superiors.

• Keep staff board up to date

• All filing is done as required.

• Keep personnel records up to date.

• Submit daily all documents for signature to the OM and RM

• Staff movement to and from the RO must be kept to a minimum and staff staying at the compound should be limited.

• Manage RO Petty cash and safe keeping as per company policy.

• Salary administration and queries.

• Ensure that each staff member is issued with a JD, signed and a copy is placed on his personal file.

• Any other task being given by his superior for action.

• Perform other job-related duties as assigned.

• Perform other duties related to the job and/or the operation of the company, in accordance with the regulations of the Saudi Labor of Law. Adherence to Cybersecurity policies and procedures. 

• Dealing with data and information according to their level of classification. 

• Avoid violating the rights of any person or company protected by copyrights, patents, or any other intellectual property, or similar laws or regulations.

• Compliance with Cybersecurity requirements related to the protection of user devices, Internet, software, systems, and Email requirements

• Adhere to the acceptable use policy and Using CATRION information and technical assets only for business purposes

• Obtaining the required permit from the security department or the owner of the authority in CATRION before hosting visitors in the company's specific sensitive sites.

• Reporting Cybersecurity incidents. 

• Flexible schedule.
• Good oral and written communication skills, with the ability to solve 
problems.
• Good organization skills, able to work as part of a team as well as on 
own abilities.
• Fluency in written and spoken English.
• The proven ability to prioritize incoming works and the ability to 
manage on-site works to the highest standard possible.
• Basic understanding of Health and Safety and ability to apply principles.
• Ability to read, understands, follow, and enforce safety procedures.
• Ability to process computer data and to format and generate reports.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.