Admin Assistant

• Manages and implements CATRION systems to ensure that processes are followed.

• Maintains adequate staffing levels and rosters in accordance with the labour budget.

• Complete paperwork in timely and efficient manner.

• Prepare and gather information for company and client presentations.

• Develop and maintain recordkeeping systems and procedures.

• Raise recruitment requests for replacement staff when staff resigns, being terminated, and not return from leave.

• Liaise with executive administrative to handle requests and queries from senior managers.

• Inform team leaders in advance of staff movements, ensuring master file is updated and appropriate cost centre is assigned, ensuring staff movement to camp is minimal.

• Assist in the preparation of regularly scheduled reports.

• Act as the point of contact for internal and external clients.

• Update and maintain office policies and procedures as instructed.

• Prepare clearance paper for employee. Collect present time sheet of employee from site. Prepare current time sheet base on office format and take approval from RM/OM. Attach previous time sheet.

• Coordinate with various trainers to provide training schedule when available.

• Ensure all employees are aware of the training schedule and has all the necessary documents.

• Prepare training materials and visual aids for FF, CPR & FA trainer.

• Look for alternative replacement for employees going for vacation or exit. Prepare feasible replacement and/or swap for employees on emergency cases.

• Receiving of evaluation and annual appraisal from site.

• Manage staff under control effective and as directed by your superiors.

• Keep staff board up to date and personnel records up to date.

• Manage RO Petty cash and safe keeping as per company policy.

• Ensure that each staff member is issued with a JD, signed and a copy is placed on his personal file.

• Any other task being given by his superior for action.